Calendly Launches AI Notetaker and Callie Scheduling Assistant

Calendly is expanding beyond scheduling with an AI-powered meeting Notetaker that can record calls, generate transcripts and summaries, identify action items and help users prepare follow-up communication.

The move puts Calendly into an increasingly crowded market for AI meeting assistants. The company is also developing Callie, an AI assistant designed to use Calendly’s existing scheduling and meeting data to coordinate meetings, check availability and retrieve context from previous conversations.

Calendly Notetaker handles meeting recaps and follow-ups

Calendly’s Notetaker can join online meetings and record audio and video, then produce a transcript. It can then turn the meeting into a summary and action items, giving users a record of what was discussed and what needs to happen next.

The company is also testing a feature that can transcribe meetings using system audio, allowing the software to capture conversations without relying entirely on a separate meeting participant joining the call.

Calendly CEO Tope Awotona said the company is focusing particularly on people in customer-facing roles such as sales and marketing, where employees can spend much of their day moving between meetings. Calendly’s broader goal is to automate more of the work that happens after those conversations rather than stopping at transcription.

“There's a litany of note-takers, and all of them do a great job of recording and transcribing notes. But a lot of work happens after the meetings.”

Callie extends Calendly’s AI tools into scheduling

Callie is intended to build on Calendly’s core scheduling technology. The assistant can help arrange meetings, determine when participants are available and surface information from earlier meetings when that context is useful.

The approach connects Calendly’s established scheduling tools with the information generated during meetings. Instead of treating booking, recording and follow-up as separate processes, the company is working toward an AI workflow that can assist before, during and after a call.

Calendly faces substantial competition. Dedicated meeting-assistant products including Granola, Fireflies, Read AI, Otter and Fathom already offer variations of transcription, summaries and automated follow-ups. Workplace software companies, including Notion and ClickUp, have also added AI meeting features to their broader productivity platforms.

Calendly adds recording notifications and controls.ls

Privacy and recording consent have become important issues for AI meeting tools as assistants increasingly join workplace calls automatically. Calendly says its Notetaker is designed to make its presence clear to meeting participants.

The assistant can notify attendees before a scheduled meeting that a recording will take place because it is connected to Calendly’s scheduling system. When recording begins, a notification is posted in the meeting chat, and participants can stop the recording.

Calendly’s advantage is that meeting capture sits alongside technology it already uses to arrange meetings and manage availability. The company is now trying to extend that position into the work surrounding those meetings, from creating notes and action items to scheduling the next conversation.